Six Cs of Communication

Compose the business letter (in proper business letter format) based on the information for the scenario noted below. Please feel free to use business letter formats and page set ups that you view in our readings, or ones you search for using MS Word templates. Any formal business letter template that you find in Word or other credible format sources is fine for this assignment.

You will want a sender address (that would be you, but you can use a made up address) and you can make a letterhead to be most complete.
Remember to include a “to” or recipient address (make it up if you need to).
Subject line
and Date would also be in a business letter.
You will need a salutation as well.

Here are the details that the letter must include (adapted from Davis 93):
You are a tax accountant for a woman named Dr. Barbara Smith. She is a retired university professor. She recently received a letter from the IRS dated December 2, 2012. The letter has a heading titled “Proposed Changes to Income.” She is giving you the letter to represent her on a response to the IRS.
The following facts concern this issue and you need to incorporate them in the letter, using the best possible order and layout, following the Six Cs of Communication.

(These facts are not listed in a particular or desired order):

The IRS claims that Dr. Smith had three income payments not reported or listed on her tax return.

The Teachers Insurance and Annuity Association payment she received that year was $1,213. Of this amount, $516 was on her return on Schedule B as dividends.

The College Retirement Equity Annuity payment she received of $2,656 seems to be missing from her return.

Dr. Smith has a business that includes writing.

Of the Teachers Inurance Annuity Association payment, $697 of it was listed on line 16 of the return as fully taxable pension.

You want the IRS to send Dr. Smith a revised tax bill.

Dr. Smith’s Social Security Number (SSN) is 123-56-9876

The book royalties of $275 she earned was included in the $4,660 gross receipts on Schedule C under Business Income.
Carefully consider the way to send a letter, correcting the record and noting what was indeed reported and any other corrections that need to be made. Consider how to visually order and layout this information.

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