The proposed project is to happen at BABs Ltd, which is a global computer technology company that deals with manufacturing developing supporting and licensing a broad variety of computer devices based software products. The company’s main idea is to create a workstation where the software extends onto every desk and ultimately all home. The aim of the company is to enchant its employees, customers and shareholders with the advance technology delivery help.

The company aims to extend its global profitability through sustaining the wants and needs of the customers to shine in customer relations. The present system being used for communication has to be up-graded since its causing significant business disruptions. The current email technology system is identified as outdated and disjointed.

BABs Ltd Software Project Management and the people involved

?   Project name: BABs Ltd Software E-mail systems upgrading, integration and expansion.

?   Proposer of the project: the people advocating for the project are the IT department members and the company’s top authority person. They sort out all policy related problems with relevant stakeholders to provide a decisive and clear structure. They resolve all the obstacles and have the last say on all issues pertaining to the project across functional and organizational areas (Agarwal & Mishra, 2007).

?   Project sponsors: the project guarantors offer administrative team sponsorship and approval for the proposed plan.

?   The investors: main stakeholders include leaders, end users consultants and management. Most of the investors in this program will be agency managers (Agarwal & Mishra, 2007).

?   Project leaders: the program will be headed by the IT department managers. They are responsible for managing and developing the project structure and launching a project agreement, delegating the work and acquiring efficient assets and guarantying effective completion of the proposed plan (Agarwal & Mishra, 2007).

?     Project team: it will include 2 support managers or executives, 1 financial manager,2 product designers and 1 market analyst. The members of the project are involved in designing, analyzing and eventually replacing or improving the processes of the business.

Aim of the project

?   The objectives and purpose of the project are:

?     To create an efficient and fast e-mail system in the company

?     Enlarge the current production or activities facilities

?     Avoid the technical hitch, delay and drawing flaws(Agarwal & Mishra, 2007)

?     Creating new software, servers and rules so as to stay competitive.

?     Improving the current technology and additional online accounts opening.

?     Proper control over activities and chain reactions.

Project Deliverables

A combined network and e-mail based software which has modernized and upgraded servers, staff trained in the new system, pertinent protocol, effective system help-desk, procedure and device, stakeholder’s project sign off and system commissioning (Agarwal & Mishra, 2007).

Procedural requirements for the performance standards

An extensive variety of new Email standards and of e- learning tools and rules would be set up, and all units will be provided with training. All the users of the current email shall be updated into the new system, and the previous users that did not have e-mails will be incorporated. Support mechanisms and customer care infrastructure shall be established to incorporate the new system. The proper equipment would be saved (Agarwal & Mishra, 2007). The success and implementation of this plan are expected to lessen the operation related costs while increasing overall out-put to produce an annual net worth of $200,000 (Agarwal & Mishra, 2007).

Project Challenges

The issues identified with the project are seen in both the behavioral and technical aspects of the plan. Examples include things like how to effectively select teams that can handle the work, customizing the project effectively and having the projects timely assessment and evaluation (Agarwal & Mishra, 2007).

Scope of the project

The range of the proposed project is entirely to merge the initial systems, greatly diminish time and work losses incurred due to procedural and technical communication issues and upgrade hardware. This transformation is necessary for a business to be maintainable, provide suitable services to the clients and finally stay relevant in the current market.

The plan does not include: training or accounts in surplus of 2500 for the clients and employees not included within the projects scope. This initiative will not also expand into other aspects of BABs Ltd information systems but will be restricted only to the email systems.

The proposal will have: departments and an estimated 2500 identified users who will have tools that will operate the new system. After upgrading their PCs, the new systems will be fully operational. The system will improve and set up an efficient customer care within the new structure.

Project reporting, management and controlling

In order to implement the program effectively BABs Ltd should first find a project management team consisting of professionals such as technicians, engineers, accountants and managers practical in their respective professions. A project manager should head the team with individuals within specific ranges to attain a shared agenda that is centered on deliver of the project and its costs within the required quality, and complete the proposals within scheduled duration (Agarwal & Mishra, 2007). Project failures and overruns are due to the collective effects of a number of reasons. Therefore, a manager has a critical part in the project till it’s finished.

Projects objective

The management’s main concern with the idea is entirely to revolutionize the company’s original system while attaining other additional goals as initially mentioned above. It stresses, however on certain tasks on a mandatory basis like skill improvement and trainee assessment, organizational ethics, values reinforcement, evaluation and reviewing of the existing work patterns in BABs Ltd. Completion of the project within the given time frame, lessening of the outdated practices within the organization and maintenance of high-quality standards during the projects implementation.

Funds/resources

Various materials are necessary inorder for the proposed plan to come into fruition. Of all these material the most essential include the financial aspect, organization’s staff and workforce. With the help of the staff and the chosen teams, the project can be rapidly completed well ahead of the stipulated time (Resource consideration, 2008) .It only when a firm is capable of using its unlimited economic resources optimally. For the project’s completion, it is necessary that the resources are completely assigned since they are few (Resource consideration, 2008).

Work structure analysis

The breakdown structure of the company workings highlights the systematic and logical sides of the proposed plan. The company is experiencing low output levels because of the problematic systems. The currently used email systems are causing interference, and the technology has become outdated. 500 of the new users do not currently have accounts, meaning extra investments are required. A business has to be technologically ahead so as to be able to cater for the changing customer and market needs (Work Breakdown Structure (WBS), 2008).

WBS projects break down the email systems into smaller balanced jobs, each that is chosen for its size and range that cope well with the project overall design, so that it can be exposed to proper planning and implementation (Work Breakdown Structure (WBS), 2008).

It is understood that email system upgrading process, the project work would be consequently integrated and broken down with the process of organizing the project. The arrangement of the project would additionally be linked with the initially selected units and functioning groups (Agarwal & Mishra, 2007).The WBS in this case, would give the sub-division and division of work to the work packages level

Estimates of the expenses

Determining the right people to handle the different aspects of the project would be done in about seven days with an estimated cost of about 7,000 dollars. For fortifying the obligations for staff sustainability, it is approximated that it can take up a period of 5 days with an expenditure of nearly $1,000 (Work Breakdown Structure (WBS), 2008).

A period of up to 3 days would be sufficient to finish up the project identification and allocation of management and clerical sections and their overall expenditures are estimated to be at around 7,000 dollars. To adequately analyze the system and user requirements, a period of 25 years would be required with an approximate cost of $6,000. The job of changing and testing the network control procedures and network suitability for the project would prove to be detrimental to the ultimate outcome of the implementation plan. Therefore, great emphasis would be laid on this task in terms of money and time. It would, therefore, require an investment of $15,000 and an increased 41 days. To create a support structure for the customer care, it is calculated that an additional 30 day period would be enough with an estimated cost of $22,000 (Work Breakdown Structure (WBS), 2008).

This task, therefore also requires enough attention from the projects stakeholders. To finish the projected job of implementation, it would require a 10 day period with an investment of $15,000. In addition, the cost of $10,000 would be incurred on saving the tools in a period of 10 days. Lastly, a period of 7 days is required to position the mail systems by incurring an expenditure of $9,000.

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