2.01: The Project Journal
Activity Number Date Activities Undertaken Actions Completed Actions Planned

01/05/2016 Creation “As-Is” and “To-Be” Processes

Designed both As-is and To-Be process to identify.

Comparison of the two process and identified “To-Be” as the best.
Modified the As-Is process by using the SAP software that integrates all the key departments.

03/04/2016 Creation of product backlog Articulation of projects goals with the new system using MOSCOW model Descriptions of key objectives of every user based on must have, should have, and could have activities

05/05/2016 Efficiency and technology compliance Analyzing the two themes based on must have, should have, and could have activities

08/05/2016 Explained the basis for accepting two stories namely efficiency and technology compliance Justification of the two stories

10/05/2016 Prepared job summary, duties, and responsibility of the a Business Analyst Listed the roles and responsibilities of the incoming Business Analyst.

12/05/2016 Vividly described the differences between agile and SDLC business analysis methods. Identified Agile business analysis as beneficial as compared to Waterfall method.

2.02: “As-Is” and “To-Be” Processes

As-Is Process using Business Process Modelling Notation

Ranking Priority As a/an I want to… So That…
Must Have

SAP Administrator Create a system that will coordinate all the franchised businesses of El Supremo Coffee and operate them from a centralized location Many inefficiencies within the supply chain can be removed.
Must Have

User 1 (Managing director) Manage all the affairs of the franchised businesses from a centralized location I can bring the entire business into control and address every problem in each department promptly and wholesomely.
Must Have

User 2 (HR staff) Manage a complete life cycle and payroll for each employee I can get to know the needs of each employee.
Must Have

User 3 (Purchasing and Supply Chain staff) Exercise effective material management practice and integrate the supply activities Day-to-day business operations such as procurement as well as inventory functions can be carried out more fairly.
Must Have

User 4 (Franchise Manager) Coordinate and control franchised activities/operations of El Supremo Coffee using current systems I can help the organization in achieving efficiency and effectiveness in all its processes.
Must Have

User 5 (Accountant) Record, collect, and process the financial transactions on a real-time basis I can provide the necessary inputs for the external and internal reporting purpose.
Must Have

User 6 (Marketing Manager) Coordinate sales order handling, distribution of supplies, and quality service to esteemed customers I can accomplish the day-to-day and periodic goals of the company.
Should Have

SAP Administrator

Use internet services to bring into control all the operations of the business I can assist the company in identifying risky and profitable areas of the business.
Should Have

User 2 (HR staff) Monitor every staff irrespective of the location at any given time I can get to know exactly what is happening on the ground in a consistent manner.
Should Have

User 3(Purchasing and Supply Chain staff) Plan very effectively for order placement and delivery to customers and in a timely manner The company can achieve cost saving strategies as well as enabling an e-commerce integration.
Could Have

User 1(Managing director) Achieve cost-saving initiatives for the entire business I can help the organization in meeting its profit projections.
Could Have

User 2 (HR staff) Cover every aspect of employee’s training to appraisal I can promote a consistent practice across the entire franchised division.
Could Have

User 5 (Accountant) Prepare the financial statements of the company using the current accounting software I can achieve efficiency in financial reporting.
Could Have

User 6 (Marketing Manager) Provide a timely update on the sales The company can ascertain its progress in terms of sales and distribution by logging in into the system

David, C. M. L., 2003, ‘Agile Software Development’. Data & Analysis Center for Software.

Dennis L. P., 2006, ‘Getting started with SAP R/3. Illustrated ed. Rocklin (Calif.): Prima, cop.’

Khoualdi, A. and Basahel, A., 2014, ‘The Impact of Implementing SAP System on Human Resource Management: Application to Saudi Electricity Company,’ International Journal of Business and Management, Vol. 9, No. 12, pp.28-34.

Larman, C., 2004, ‘Agile and Iterative Development: A Manager’s Guide. Addison-Wesley’.

Ruël, H., Magalhães, R., Charles, C., and Chiemeke, C. C., 2011, ‘Human Resource Information Systems: An Integrated Research Agenda. In Tanya Bondarouk, Huub Ruël, Jan Kees Looise (Eds.), Electronic HRM in Theory and Practice,’ Emerald Group Publishing Limited, pp. 21–39.

Sinha, D.K., 2015, ‘Advantages and Disadvantages of E-Commerce – Discussed!’ viewed 12 May 2016. http://www.yourarticlelibrary.com/business/advantages-and-disadvantages-of-e-commerce-discussed/41223/
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Posted on May 14, 2016Author TutorCategories Question, Questions